Rutherford County Schools

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Policies and Procedures


For a complete list of Board policies, click HERE.


Emergency Crisis Procedures:  Every employee should have immediate access to the NaviGate Prepared smart-phone app or an Emergency Safety Flip Chart to be used in the event of an emergency.  All flip charts should remain in an easily accessible location and provide detailed information about the names and duties of the Crisis Response Team Leaders, which include a First Responder Team, Sheltering Leader, Lockdown Leader, Transportation Leader, Relocation Center Leader, Evacuation Leader and Utilities/Maintenance Leader. 

Safety Drills:  Throughout the school year, all schools are required to perform safety drills as specified by the Director of Schools.  At this time drills include two fire drills in the month of August and one fire drill every thirty (30) school days thereafter, one tornado drill per semester, one lock down drill per semester, one medical drill per semester and one target scenario drill per semester.  A record of all drills is maintained by the building administration on the NaviGate Prepared dashboard.

Severe Weather:
When the National Weather Service has issued a tornado watch for Rutherford County, all students and staff who are outside will be moved inside.  Tornado drill procedures and location of safe areas will be reviewed.  Students may be released to a parent with proper identification.
Once a tornado warning is issued, all schools will intiate their weather emergency response.  Students, employees and visitors will be moved to safe zones within the school.  Students may be dismissed to parents after the tornado warning has been lifted by the National Weather Service.  During a warning, buildings will be kept open if possible to allow for parents and/or visitors to seek shelter near the front office safe area.

Safety Materials, Equipment and Training:  All schools have been trained in Incident Command and will remain consistent with the philosophy of the Rutherford County Emergency Safety Flip Chart. The basic principle of Incident Command Training involves the delegation of authority so that the authority figure is able to concentrate on managing resources and problem solving during times of emergency.  Additionally, schools have been given resources and materials needed to help maintain a safe environment.

Visitor Management:  All visitors are required to check-in through the main office and present a valid picture ID.  The ID is scanned through a program called V*Soft which is a web-based software application that searches mulitple sex offender databases as well as private alerts such as custody orders, restraining orders and banned individuals.  A special badge will be given to each approved visitor and IDs will be returned to the individual upon exiting through the main office.